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Protocol...

Imperial and Alee Shrine Protocol, Procedures, Customs and Common Courtesies,

___________ As Shriners, we are very special and different from men who are non-Shriners. Special because we are bonded together for two common goals - the support of our Shriners Hospitals for Children and to have fun and fellowship with the other. We're different because we choose to be! We are Shriners - we look different in our uniform, we act different in our parades and we respect and support our Community and our Nation. Even though the world respects and supports us for who we are and what we do, we are AL WAYS under the magnifying glass because we are very visible and different. We must protect our image as Shriners, both in the public and in our meetings, if we are to survive as the same unique organization that we have come to be down through many generations. In order to maintain our uniqueness, to maintain order and decorum and to uphold our public image, we have always operated by and,r.naintained certain procedures, protocol and customs. Following a few of these protocols, customs and procedures that every Potentate, Unit or Club President should review with his members every year. From: Imperial Articles of Incorporation and Bylaws §210.1 Brotherhood - Shriners are Brothers. We share a common creed and common goals and values. §210.2 Creed - Shriners believe in God and that He created man to serve His purpose among which is service to others in His name. We believe that care for the less fortunate, especially children who suffer from burns and crippling diseases, is our institutional calling. We are patriots, each willing to serve his country with fidelity and courage. We cherish independence under law and freedom with responsibility. We honor family. We respect our parents, wives and children. We should instill in our children the tenets of this creed and the heritage from which it emanates. As individuals, we pledge ourselves to integrity, virtue and nobility of character. Our intentions will be honorable, our relations will be trustworthy and our spirits forgiving of each other. As brothers, we offer each other fraternal affection and respect. Together we will support each other in adherence to this creed, so that we and our communities will be the better because of our fraternity and its principles. As Shriners we look beyond ourselves to serve the needs of others, especially children who cannot help themselves. We believe Shriners Hospitals to be the world's greatest philanthropy, and we covenant with each other to support its "Temples of Mercy" with spirit, time, talent and means. §210.3 Goals - The goals of the order are purely fraternal and philanthropic. §210.4 Values - A) The Shrine is a distinctly private organization. B) Its members cherish their right to privacy, freedom of expressive association and freedom of intimate association. C) Its members have control over the internal governance of the Order. D) Their temples are not to be operated for profit. E) Membership in the Order may not be used to further business, political or sectarian ends. §210.5 Selectivity - Nobles are to be recruited and selected from candidates who believe in the creed, goals and values of the Order. These common beliefs will foster harmony in our internal affairs and in all our undertakings. §213.1 Fez - The exclusive head covering of the order shall be the red Moroccan fez adorned with a black tassel on the left side thereof. A) Jewel and name of Temple - The name of the Temple of which the Noble is an active member, together with a facsimile of a scimitar and that portion of the jewel of the Order consisting of the crescent, sphinx head and star, may be embroidered on the Fez with gold, or silver bullion or silk. B) Titles - The Imperial Chaplain, Potentates, Past Potentates, Recorders, Grand Masters, and Divan members may have their titles embroidered in small letters in gold and silver bullion, silk or rhinestone jewels on one line beneath the emblem on the fez. Active members of official uniformed units or official clubs of a temple may likewise have the name of their units or clubs on the line beneath the emblem on the fez. Any official appointee of an Imperial Potentate or Potentate may have his title beneath the emblem as above for the term of his appointment. C) Adornment - The embroidery on the fez may be adorned with rhinestone jewels of a size no larger than those officially recognized by the Imperial Council as number 12. Not more than two pins or clasps, without supplemental embellishments, may be used to secure the black tassel in place. D) Fez, how and when worn. The fez shall be worn in its proper shape without crushing, creasing or alteration; and no device, ornament, title, wording or adornment other than that permitted by this section may be used on the fez. The fez may be worn only at meetings and gatherings of Nobles held under the authority of some legal body of the Order. It may not be worn when or where prohibited by the Imperial Potentate. §213.2 Emblems. The emblems of the Order are the Crescent, Scimitar, Pyramid, Sphinx Head, Panther-bodied Female Sphinx, Urn, Sun, Moon, and Stars. §213.3 Colors. The colors of the Order are red, green and yellow. $213.4 Jewel. The jewel of the Order is the Crescent, formed of2 nails from a tiger'sd paw, united at the bases with a band of gold, with a ring at the base from which it is suspended with the points downward. The gold band is decorated with the Sphinx Head on one side and a Pyramid with Urn on the other; and engraved upon its sides are the name of its owner and the date he received the Order. Inside the circle is the word "Allah" and the motto, "Robur et Furor." Every Noble is entitled to wear the jewel. From: Directory of the Imperial Council and Subordinate Temples (1) Visitations to Shrine Clubs or Units - It should always be remembered that Shrine Clubs and Units are under the control of the Potentate of the chartering Temple. Invitations to Imperial Officers, Shrine Association Officers, etc., who are not members of the club or unit must be cleared with the Potentate in writing before the invitation is issued. (2) Shrine pins - A Shrine pin should be worn on the left lapel of the suit coat, sport coat or blazer. It is not to be worn on a tuxedo jacket when the Fez is worn. The occasion for wearing the Shrine pin mayor may not be Shrine related. It should always be worn everywhere so that a Noble of the Mystic Shrine is always identifiable, proudly and justifiably so. (3) Salutations - Any Imperial Officer, as well as a past Imperial Officer, is always addressed as "Imperial Sir". A Potentate or Past Potentate is always addressed "Illustrious Sir". The prefix Past should never be used when addressing a Past Imperial Potentate or Past Potentate. Members of an elective Divan of a temple should be referred to by the title of their office, or by "Noble". In addressing a group of Past Potentates "Illustrious Sirs" should be used, not Past Potentates. (4) Salute - The military salute is used when reciting the Shrine pledge of allegiance and during the singing and playing of the National Anthem of the United States, Canada, Panama and Mexico. The Fez is never removed when the military salute is used. (5) Shrine emblems - If you display Shrine emblems, on any vehicle, it is your responsibility to remove the emblems before disposing of the vehicle. Likewise, remove emblems from clothing or caps before disposal. Activities, Advertising and Fund Raisers Imperial By-Laws spell out very clearly as to what Shrine Temples, Clubs and Units can do and cannot do in their activities, advertising and fundraisers. The Potentate of Alee Temple is charged with the responsibility to insure full compliance with Imperial By-Laws. The Potentate must answer for any violations that occur in his respective temple. The following items address several important issues. Should questions arise as to other activities, please contact the Temple Office or the Potentate. (1) The drinking of alcoholic beverages in public is strictly prohibited. We must be very careful when assembling for parades and ceremonials and at any function sponsored by your Shrine Clubs, Unit, and/or your Temple. No cups, etc., should even be visible whether they contain alcohol or not. (2) In Shrine parades, the blowing of sirens, or flashing of lights such as red, blue, or amber is strictly prohibited. (3) Alee Temple has prohibited the firing of cannons, muskets, or any device containing loud, thundering type noises unless approved by the Potentate and then only pursuant to strict compliance with his directives. The firing of cannons and/or pistols using black powder or wads is strictly prohibited. (4) In parades, the throwing or handing out of candy or gifts to the crowd is prohibited. (5) No women, or Nobles dressed as women, may participate in Shrine parades. The only exception is if a nurse in uniform appears with a child riding on a hospital float only. (6) Clubs and Units and their members are prohibited from accepting any rewards or compensation for participating in parades and exhibitions. (7) No hazing of candidates is allowed at any part of our ceremonials. Your Divan has voted to discontinue this type of activity. It is felt that the candidate and his lady should be made to feel welcome and that the candidate should be in a position to get some well-needed rest on the night before initiation. (8) It is unlawful for any Temple, Club, Unit or group of Nobles to promote or take part in any engagement or enterprise that is prohibited by the law of the land. Imperial By-Laws Regarding All Fund Raisers: All fund raisers, including all tickets, flyers, posters, etc., must be approved by the Potentate in writing at least forty-five (45) days prior to the event. There can be no representation, expressed or implied, that the proceeds will be for Shriners Hospitals for Children. A copy of the Potentate's written consent of the fundraiser must be mailed, by the temple, to the Imperial Recorder. All tickets, posters, flyers, etc., must contain the following two statements: "Proceeds are for the benefit of (Unit, Club or Temple)" and; "Payments are not deductible as charitable contributions". Dances, cookouts, etc., that comply with the above do not require a certified audit. Fund Raisers - Charitable Purposes - (To benefit Shriners Hospitals or Patient Transportation only) Permission for fund raisers must be obtained in writing from the Temple Potentate four (4) months prior to the event. The Potentate must obtain permission in writing from the Imperial Potentate and the Chairman of the Board of Trustee. 100% of the net proceeds must be given to the Shriners Hospitals except for portions thereof that may be approved to be retained for patient transportation fund. The Temple must within sixty (60) days of events send to. the Shriners Hospitals, the results of fundraisers. Forms are available in the Temple Office. Each such activity will have a certified audit and this must be sent to the Imperial council within 120 days of the activity. Improper Advertising - The bse of the word "Noble", "Shriner" or any variation thereof, or any term, sign, or symbol of the Order, for commercial or other enterprise is prohibited. This does not apply to those engaged in dealing in standard Shrine supplies, uniforms, regalia and emblems. Use of Name "Shriners Hospital For Children"- This phrase cannot be used in connection with fund raising projects without written consent of the Board of Trustees of the Hospital. When conducting fund raisers for our hospitals, contact the Temple for assistance in obtaining clearance to legitimately use the hospital name. Protocol - Potentate/Divan Visitation (1) The Potentate of your Temple and his position should be accorded the protocol and respect due the person holding this esteemed Shrine Office. When the Potentate attends an affair at your Club or Unit, someone should be assigned by the President to greet him and to introduce him to the Nobility. The potentate should be made to feel welcome and at home. If the occasion is an official Divan visitation, the complete Divan and their Ladies will usually be traveling with the Potentate. They too should be greeted and made to feel welcome. Should a Past Potentate be in attendance, the same protocol extended to the Divan should also be extended to him, even if he is a member of your Club or Unit. (2) Should the Potentate or a member of the Divan drop by your club or unit meeting unexpectedly, all business will immediately cease, and the presiding officer will introduce the guest and turn the meeting over to him. If the guest chooses, he may direct the president to continue with the general course of the meeting. (3) If the meeting attended by your Potentate (and/or Divan and Ladies) is a buffet style dinner, the following is proper procedure to follow: The President will call for the Invocation and announce that the Potentate and his Lady will lead the buffet line followed by the Divan and their Ladies, Past Potentates and Ladies, visiting Dignitaries (by name), Club Officers and Ladies followed by the Nobility and Ladies. (4) It is recommended that place cards be used at all visitations for the Potentate and his party. (5) On official Divan visitations, the Club President always opens the meeting. After dinner, the President resumes the meeting making brief announcements as necessary and conducts any business that is necessary. It is recommended that the President keep Club business to a minimum during Divan visitation. After he introduces the Potentate the Club President turns the meeting over to the Potentate who handles the remainder of the meeting. When the Potentate and Divan have finished speaking, the Potentate will close the meeting and announces the adjournment. No other Club business may be conducted after the Potentate speaks. A diagram is included which provides the proper seating arrangements. Most clubs do not have large enough facilities to precisely follow the recommended head table seating arrangements. In which case, the carryover should be seated at adjoining tables as indicated on diagram. The Fez - The Fez is part of the Uniform of a Shriner and is worn at all Unit, Club, Temple meetings and at all public Shrine functions, including parades and hospital crusades. During any of the above functions, baseball type caps are unacceptable, even if they have the Shrine emblems on them. The Fez most definitely is to be worn during the Saturday night gathering for ceremonials. Exceptions may be: (1) For the Director's Staff and Oriental Band during the second section of the Ceremonial. (All spectators should wear Fez.) (2) Clowns, Cops, Oriental Band, etc. which requires special headgear during parades. (3) Special events as ordered by the Potentate. The Fez should never be worn at any place where you would not introduce your Mother, Wife, Sister or Daughter. It should never be put on the floor and should not be worn by another Shriner. When at a funeral representing the Temple, Shrine Club or Shrine Unit, the Fez is not worn inside the Church nor is it worn at the cemetery for the internment.the Fez is not worn inside the Church nor is it worn at the cemetery for the internment.